Duties and Responsibilities

  • Attend all Council meetings.
  • Work with the Volunteer Coordinator to ensure all new registration forms are completed correctly and sent in to the S.O.O. Database Administrator with the proper documentation.
  • Distribute all sport verification reports to all Head Coaches or Sport Club Managers at the beginning of their season.
  • Update the database with any changes to members’ records.
  • Ensure all team verifications have been updated on to the database by the season registration deadline (SOO Policy 7000-15).
  • Work with the Community Council on athletes sport registrations and ensure all information collected through the registration process has been correctly entered into the database.
  • Maintain a Master Copy of all athlete information (including Athlete information form, Medical form and Code of Conduct).
  • Ensure each Head Coach has an up-to-date copy of all athlete information for each season.
  • Work with Database Administrator to ensure the proper procedures have been followed in regards to your Community members’ records.
  • Produce any reports your Community Council or Head Coach request.
  • Review and be familiar with sections 1,6,7,8,9,13 and 18 on the S.O.O. information portal.
  • Maintain the Special Olympics e-mail address that is provided to you if applicable.
  • Upon vacating the position all files etc. must be passed on to the new Registrar.